State of Arizona
Employee News

Excess Annual Leave (Posted 11/16/2016)
FINAL REMINDER – Excess annual leave must be used on or before Friday, January 13, 2017 to avoid forfeiture of the excess hours. For agencies, boards and commissions under the State Personnel System, the maximum number of annual leave hours an employee may carry over into a new calendar year is 320 hours for uncovered employees and 240 hours for covered employees. Any hours in excess of the maximum carryover limits are subject to forfeiture. For more information about excess annual leave, log on to YES to view the “Excess Annual Leave” notice as well as instructions on how to find your personal annual leave balance information.

Important Reminders (Posted 11/16/2016)
• The State Employee Charitable Campaign ends November 18. To make your donation or for additional campaign details, click here.

• The Annual Flu Vaccine Program ends December 31. For more information about the Benefit Options Wellness flu vaccine program, click here.

• Excess Annual Leave must be used on or before January 13, 2017. Excess annual leave is subject to forfeiture; for more information about excess leave, see the Employee News Story posted during September (scroll down on this page) and log on to YES to view the “Excess Annual Leave” notice, including instructions on how to find your annual leave balance information.

State Employee Charitable Campaign – October 4 - November 18
(Posted 10/04/2016)
Did you know that as a state employee you can donate to charity through a payroll deduction? With more than 500 local, state and global charities to choose from, you can make an impact with just $2 per paycheck! Last year, nearly $750,000 was donated by state employees to make our communities and world a better place. How can you help? To make your donation or for additional campaign details visit

Annual Leave Usage (Posted 9/2016)
Excess Annual Leave is Subject to Forfeiture
Employees are expected to manage and use their annual leave throughout the year to ensure any excess annual leave is used by the end of the year. For agencies, boards and commissions under the State Personnel System, the maximum number of annual leave hours an employee may carry over into a new calendar year is 320 hours for uncovered employees and 240 hours for covered employees. Any hours in excess of the maximum carryover limits are subject to forfeiture. It is important that employees be aware of their annual leave balances through the remainder of the year and schedule leave with their supervisor, so that impacts on end of year coverage will be minimal and carryover exception requests are reduced significantly. There should not be any expectation that unused excess leave will be approved for carryover, even if it has been in the past. Employees and managers can monitor annual leave balances by logging on to YES and clicking on Leave Activity.

Flu Vaccine Program – September 6 - December 31 (Posted 9/2016)
The Benefit Options Wellness Annual Flu Vaccine Program began on September 6 and runs through December 31, 2016. State of Arizona employees and Benefit Options members (retirees, spouses and dependents ages 4 and older) can receive a FREE flu shot through the Benefit Options Flu Shot Program. For a clinic near you, visit the worksite or the public clinic schedule.
• Worksite clinics are available at select worksites throughout the state until November 15, 2016
• Public flu clinics are available at designated locations until December 30, 2016
Click here for more information about the program, including eligibility, what to bring, FAQs and CDC information.

Civic Duty Leave for Voting(Posted 10/31/2016)
As you know, Tuesday, November 8, 2016, is the General Election and all state government employees are encouraged to vote. Pursuant to State laws and rules, state employees may receive paid leave in order to exercise their voting privileges under certain conditions. For more information regarding civic duty leave for the purpose of voting, click here.

Open Enrollment for State Employees – October 24 - November 14 (Posted 10/14/2016)
The Open Enrollment Period begins on Monday, October 24, 2016 at 8:00 a.m. (Arizona Time). If you want to make a change to your benefits elections, the deadline for the 2017 Plan Year is November 14, 2016. If you do not make a new election or make changes to your current election by the deadline, you will not be able to make a change to your benefits until the next annual Open Enrollment period unless you experience a Qualified Life Event. For more information about Open Enrollment. To get personal information regarding your 2017 benefit elections, please attend one of our expos! For a listing of ADOA Benefit Expos.

Password Reset
If you are unable to login to MAP, HRIS, YES, please reset your password here as we have implemented new security requirements for passwords.

For Your Information
On April 19, 2016, HRIS is implementing a new password policy and password reset self-service feature. If your password contains only numbers, you will be required to change your password on April 19. Please click here for more information.

Being Prepared:  An Informational Guide for State Employees
A new booklet is available that provides an overview of important information on putting your affairs in order should you pass away while employed by the State. It also includes a form you may wish to use to record important information such as medical and dental plans, bank accounts, location of important documents, etc. Click here to view this important resource.  

Important Notice Regarding Health Insurance Marketplace
When key parts of the health care law take effect in 2014, there will be a new way to buy health insurance: the Health Insurance Marketplace. To assist you as you evaluate options for you and your family, a notice that provides some basic information about the new Marketplace and the Benefit Options health coverage is available, click here to view the notice.

Statewide Employee Handbook
The Arizona Department of Administration has developed an Employee Handbook for all employees in the State Personnel System. This Employee Handbook contains basic information and is intended to be a guide and quick reference tool for you as an employee of the State of Arizona. It provides summary information concerning your position as an employee of the State. For specific information regarding any content in this handbook, contact your agency’s Human Resources office. This Employee Handbook is an advisory document and does not create rights or privileges for employees nor add duties or responsibilities for management.

Cyber Safety Awareness
YES is the State’s Web Based Portal that allows you as an employee the ability to view and maintain your employee data. This system can be accessed anywhere an internet connection exists – from a home computer, laptop or public computers at the library. The State of Arizona takes many precautions to ensure the data stored in YES is guarded against attacks from hackers and cyber criminals. It is your responsibility outside of the workplace to ensure the computers you are using to access YES are protected from such attacks as well. Cyber criminals employ tools such as Keyloggers which monitor the keys typed in and can easily retrieve User IDs, passwords and other information a user may not wish others to know about. Click here to learn how you can reduce your chances of falling victim to such attacks.