State of Arizona
Employee News

Social Security 101: Everything you wanted to know (Posted 05/24/2018)
Attend a FREE Lunch and Learn webinar on Tuesday, June 5, 2018, from 11:00 a.m.-12:00 Noon, hosted by the Social Security Administration and find out important things like:

  • When you are eligible to receive retirement benefits
  • How to get the most from your benefits
  • And more! Click here to view the flyer
Please note: If the webinar falls during your scheduled work hours, please obtain your supervisor’s approval in accordance with your agency’s policies and procedures prior to registering. To register, click here.


Tax Form 1095-C to be Mailed to Employees’ Homes: (UPDATED 02/08/2018)

DELAY - Employees should receive the 1095-C statements the week of February 12th as there was a delay with the printing.

The Affordable Care Act (ACA) requires certain employers, including the State of Arizona, to offer health insurance to full-time employees and their dependents, and to provide a Form 1095-C to applicable employees. The 1095-C forms for the 2017 tax year will be mailed to employees’ home addresses about January 31, 2018, and employees should receive them the first week of February.

If you have questions about your Form 1095-C, or if you believe you should have received a 1095-C, but did not, please contact the Benefit Services Division at 602-542-5008, or [email protected] For more information about the ACA, visit the Benefit Services Division at www.benefitoptions.az.gov and then click the Affordable Care Act link. Any tax related questions should be directed to your personal tax advisor.


ADOA Pre-Retirement Seminars (Posted 09/18/2017)
The Benefit Services Division of the Department of Administration (ADOA) provides Pre-Retirement Seminars throughout the year. The seminars are for employees who are considering retirement within six months. The seminar will help employees to better prepare for their future retirement by gaining a better understanding of their retirement benefits. There will be presentations from ADOA Benefits, Social Security Administration, Retiree Accumulated Sick Leave (RASL), Deferred Compensation and the Arizona State Retirement System.

For details and instructions on registration please visit http://benefitoptions.az.gov/bsd%20retiree.html.

For questions please contact us at 602.542.5008 or 1.800.304.3687 or via e-mail: [email protected]


Remaining 2017 Seminar Dates:

Phoenix

October 4, 2017
November 15, 2017
December 6, 2017

Tucson

September 28, 2017

 

Additionally, the Arizona State Retirement System (ASRS) provides educational opportunities to its members about retirement benefits, planning for future retirement, pre-retirement action steps, and everything in between and for any stage of your career. These educational opportunities will help employees better prepare for their future retirement by gaining a better understanding of their retirement benefits. For a list of ASRS educational opportunities, locations and how to register, please visit https://www.azasrs.gov/content/member-education#meetings-table.

For other state retirement plan members, please contact your agency retirement liaison for further information.


Annual Flu Vaccine Program - September 1 through December 31, 2017 (Posted 09/05/2017)

State of Arizona employees and Benefit Options members (retirees, spouses and dependents ages 4 and older) can receive a FREE flu shot through the Benefit Options Flu Shot Program. To locate a clinic near you, visit the worksite or the public clinic schedule. Healthwaves Public Flu Clinics are available through December 31, 2017.

Click here for more information about the program, including eligibility, what to bring, FAQs and CDC information.


Tax Form 1095-C Mailed to Employees’ Homes: (Posted 02/03/2017)
The Affordable Care Act (ACA) requires certain employers, including the State of Arizona, to offer health insurance to full-time employees and their dependents, and to provide a Form 1095-C to applicable employees. 1095-C forms for the 2016 tax year have been mailed to employees’ home addresses, so you may have already received your form, or you should receive it within the next few days.

If you have questions about your Form 1095-C, or if you believe you should have received a 1095-C but did not, please contact the Benefits Services Division at 602-542-5008 or [email protected]. For more information about the ACA, visit the Benefits Services Division at www.benefitoptions.az.gov and then click the Affordable Care Act link. Any tax related questions should be directed to your personal tax advisor.


New Calendar Year Information – January 2017: (Posted 01/23/2017)
Important information and reminders regarding the new benefits plan year and 2016 W-2s are provided below:

Employee Benefits – Any changes you made to your benefits during the annual open enrollment period became effective January 1, 2017. Employees should log into YES to review their paychecks to confirm deductions are being processed correctly. For more information regarding the 2017 benefits plan year, click here.

• 2016 W-2s – Employees who consented to receive their W-2 online should have already received an email notification that their W-2 was available. Employees who have not consented to receive their W-2 online will be mailed their 2016 W-2 by January 31, 2017. Any duplicate W-2s that are needed will be available via the YES website starting February 1, 2017. If you have any questions about your W-2, please contact your agency payroll office.


Password Reset (Updated and re-posted 9/2016)
In April 2016, HRIS implemented new security requirements for passwords and a password reset self-service feature. If you are unable to login to HRIS, MAP or YES, please reset your password here.

Cyber Safety Awareness
YES is the State’s Web Based Portal that allows you as an employee the ability to view and maintain your employee data. This system can be accessed anywhere an internet connection exists – from a home computer, laptop or public computers at the library. The State of Arizona takes many precautions to ensure the data stored in YES is guarded against attacks from hackers and cyber criminals. It is your responsibility outside of the workplace to ensure the computers you are using to access YES are protected from such attacks as well. Cyber criminals employ tools such as Keyloggers which monitor the keys typed in and can easily retrieve User IDs, passwords and other information a user may not wish others to know about. Click here to learn how you can reduce your chances of falling victim to such attacks.

Excess Annual Leave (Posted 11/16/2016)
FINAL REMINDER – Excess annual leave must be used on or before Friday, January 13, 2017 to avoid forfeiture of the excess hours. For agencies, boards and commissions under the State Personnel System, the maximum number of annual leave hours an employee may carry over into a new calendar year is 320 hours for uncovered employees and 240 hours for covered employees. Any hours in excess of the maximum carryover limits are subject to forfeiture. For more information about excess annual leave, log on to YES to view the “Excess Annual Leave” notice as well as instructions on how to find your personal annual leave balance information.


Important Reminders (Posted 11/16/2016)
• The State Employee Charitable Campaign ends November 18. To make your donation or for additional campaign details, click here.

• The Annual Flu Vaccine Program ends December 31. For more information about the Benefit Options Wellness flu vaccine program, click here.

• Excess Annual Leave must be used on or before January 13, 2017. Excess annual leave is subject to forfeiture; for more information about excess leave, see the Employee News Story posted during September (scroll down on this page) and log on to YES to view the “Excess Annual Leave” notice, including instructions on how to find your annual leave balance information.


State Employee Charitable Campaign – October 4 - November 18
(Posted 10/04/2016)
Did you know that as a state employee you can donate to charity through a payroll deduction? With more than 500 local, state and global charities to choose from, you can make an impact with just $2 per paycheck! Last year, nearly $750,000 was donated by state employees to make our communities and world a better place. How can you help? To make your donation or for additional campaign details visit http://secc.az.gov/


Annual Leave Usage (Posted 9/2016)
Excess Annual Leave is Subject to Forfeiture
Employees are expected to manage and use their annual leave throughout the year to ensure any excess annual leave is used by the end of the year. For agencies, boards and commissions under the State Personnel System, the maximum number of annual leave hours an employee may carry over into a new calendar year is 320 hours for uncovered employees and 240 hours for covered employees. Any hours in excess of the maximum carryover limits are subject to forfeiture. It is important that employees be aware of their annual leave balances through the remainder of the year and schedule leave with their supervisor, so that impacts on end of year coverage will be minimal and carryover exception requests are reduced significantly. There should not be any expectation that unused excess leave will be approved for carryover, even if it has been in the past. Employees and managers can monitor annual leave balances by logging on to YES and clicking on Leave Activity.


Flu Vaccine Program – September 6 - December 31 (Posted 9/2016)
The Benefit Options Wellness Annual Flu Vaccine Program began on September 6 and runs through December 31, 2016. State of Arizona employees and Benefit Options members (retirees, spouses and dependents ages 4 and older) can receive a FREE flu shot through the Benefit Options Flu Shot Program. For a clinic near you, visit the worksite or the public clinic schedule.
• Worksite clinics are available at select worksites throughout the state until November 15, 2016
• Public flu clinics are available at designated locations until December 30, 2016
Click here for more information about the program, including eligibility, what to bring, FAQs and CDC information.
 


Civic Duty Leave for Voting(Posted 10/31/2016)
As you know, Tuesday, November 8, 2016, is the General Election and all state government employees are encouraged to vote. Pursuant to State laws and rules, state employees may receive paid leave in order to exercise their voting privileges under certain conditions. For more information regarding civic duty leave for the purpose of voting, click here.


Open Enrollment for State Employees – October 24 - November 14 (Posted 10/14/2016)
The Open Enrollment Period begins on Monday, October 24, 2016 at 8:00 a.m. (Arizona Time). If you want to make a change to your benefits elections, the deadline for the 2017 Plan Year is November 14, 2016. If you do not make a new election or make changes to your current election by the deadline, you will not be able to make a change to your benefits until the next annual Open Enrollment period unless you experience a Qualified Life Event. For more information about Open Enrollment. To get personal information regarding your 2017 benefit elections, please attend one of our expos! For a listing of ADOA Benefit Expos.


Password Reset
If you are unable to login to MAP, HRIS, YES, please reset your password here as we have implemented new security requirements for passwords.


For Your Information
On April 19, 2016, HRIS is implementing a new password policy and password reset self-service feature. If your password contains only numbers, you will be required to change your password on April 19. Please click here for more information.


Being Prepared:  An Informational Guide for State Employees
A new booklet is available that provides an overview of important information on putting your affairs in order should you pass away while employed by the State. It also includes a form you may wish to use to record important information such as medical and dental plans, bank accounts, location of important documents, etc. Click here to view this important resource.  


Important Notice Regarding Health Insurance Marketplace
When key parts of the health care law take effect in 2014, there will be a new way to buy health insurance: the Health Insurance Marketplace. To assist you as you evaluate options for you and your family, a notice that provides some basic information about the new Marketplace and the Benefit Options health coverage is available, click here to view the notice.


Statewide Employee Handbook
The Arizona Department of Administration has developed an Employee Handbook for all employees in the State Personnel System. This Employee Handbook contains basic information and is intended to be a guide and quick reference tool for you as an employee of the State of Arizona. It provides summary information concerning your position as an employee of the State. For specific information regarding any content in this handbook, contact your agency’s Human Resources office. This Employee Handbook is an advisory document and does not create rights or privileges for employees nor add duties or responsibilities for management.


Cyber Safety Awareness
YES is the State’s Web Based Portal that allows you as an employee the ability to view and maintain your employee data. This system can be accessed anywhere an internet connection exists – from a home computer, laptop or public computers at the library. The State of Arizona takes many precautions to ensure the data stored in YES is guarded against attacks from hackers and cyber criminals. It is your responsibility outside of the workplace to ensure the computers you are using to access YES are protected from such attacks as well. Cyber criminals employ tools such as Keyloggers which monitor the keys typed in and can easily retrieve User IDs, passwords and other information a user may not wish others to know about. Click here to learn how you can reduce your chances of falling victim to such attacks.