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Note: The information provided on this page is relevant to most or all State of Arizona employees. Additional information may be found at individual agencies’ websites as well.

State of Arizona
Employee News

2018 Benefits Open Enrollment Oct 30-Nov 17 (Posted 10/27/2017)

Here’s a quick list of what you need to know:

Dates: Benefits Open Enrollment runs from 8 a.m. October 30, to 5 p.m. November 17, Arizona time.

You Must Enroll This Year: Since premiums are changing this year, you MUST actively enroll if you want to have State benefits for 2018. If you do not enroll by November 17, you will be dropped from your current coverages as of January 1, 2018.

Benefits Open Enrollment Guide: This 20-page overview guide was mailed to your home the week of Oct 23. You can also find a copy here.

Get More Info at an Expo: There are benefit expos being held throughout the Open Enrollment period. Representatives from all the major insurance carriers and the Benefits Service Division are on hand to answer your questions. While you’re there, you may be able to get a flu shot or a mini health screening and earn HIP points! See the schedule here.

Check Your Options with ALEX: This interactive tool will help you evaluate your benefit choices before you enroll. See it here.

To Enroll: From this page, follow these steps.
• On the right navigation bar choose, “Click HERE to Log In”
• Login to HRIS/YES
• On the left navigation bar, choose “Open Enrollment”

*Requirement of Personal Information*: As your employer, the State of Arizona requires personal contact information, such as home address, email address and phone number to ensure that you receive important and timely work-related communication, including in the event of a workplace emergency. You will be prompted to provide this information prior to being able to enroll in benefits.

New Premiums Take Effect January 1: The new premiums will be deducted through payroll deductions starting with the first paycheck of 2018.

Questions? Please contact your agency's benefits liaison, or contact a Benefit Options representative by phone 602-542-5008, toll-free 1-800-304-3687, by email benefitsissues@azdoa.gov or visit benefitoptions.az.gov.


ADOA Pre-Retirement Seminars (Posted 09/18/2017)
The Benefit Services Division of the Department of Administration (ADOA) provides Pre-Retirement Seminars throughout the year. The seminars are for employees who are considering retirement within six months. The seminar will help employees to better prepare for their future retirement by gaining a better understanding of their retirement benefits. There will be presentations from ADOA Benefits, Social Security Administration, Retiree Accumulated Sick Leave (RASL), Deferred Compensation and the Arizona State Retirement System.

For details and instructions on registration please visit http://benefitoptions.az.gov/bsd%20retiree.html.

For questions please contact us at 602.542.5008 or 1.800.304.3687 or via e-mail: benefitsissues@azdoa.gov.


Remaining 2017 Seminar Dates:

Phoenix

October 4, 2017
November 15, 2017
December 6, 2017

Tucson

September 28, 2017

 

Additionally, the Arizona State Retirement System (ASRS) provides educational opportunities to its members about retirement benefits, planning for future retirement, pre-retirement action steps, and everything in between and for any stage of your career. These educational opportunities will help employees better prepare for their future retirement by gaining a better understanding of their retirement benefits. For a list of ASRS educational opportunities, locations and how to register, please visit https://www.azasrs.gov/content/member-education#meetings-table.

For other state retirement plan members, please contact your agency retirement liaison for further information.


Annual Flu Vaccine Program - September 1 through December 31, 2017 (Posted 09/05/2017)

State of Arizona employees and Benefit Options members (retirees, spouses and dependents ages 4 and older) can receive a FREE flu shot through the Benefit Options Flu Shot Program. To locate a clinic near you, visit the worksite or the public clinic schedule. Healthwaves Public Flu Clinics are available through December 31, 2017.

Click here for more information about the program, including eligibility, what to bring, FAQs and CDC information.


Annual Leave Usage (Posted 08/14/2017)

Excess Annual Leave is Subject to Forfeiture: Employees are expected to manage and use their annual leave throughout the year to ensure any excess annual leave is used by the end of the year. For agencies, boards and commissions under the State Personnel System, the maximum number of annual leave hours an employee may carry over into a new calendar year is 320 hours for uncovered employees and 240 hours for covered employees. Any hours in excess of the maximum carryover limits are subject to forfeiture. It is important that employees be aware of their annual leave balances through the remainder of the year and schedule leave with their supervisor, so that impacts on end of year coverage will be minimal and carryover exception requests are reduced significantly. There should not be any expectation that unused excess leave will be approved for carryover, even if it has been approved in the past. Employees and managers can monitor annual leave balances by logging in to YES and clicking on Leave Activity.


Retirement System Updates: (Posted 06/26/2017)

• Arizona State Retirement System (ASRS): Beginning July 1, 2017, the total contribution rate will be 11.50% for both the employer and the employee, up just slightly from the total rate of 11.48% for the fiscal year ending June 30, 2017. For more information, please visit ASRS’s web site at https://www.azasrs.gov/.

• Public Safety Personnel Retirement System (PSPRS): In 2016, the Legislature passed Senate Bill 1428, which creates new benefit provisions for Tier 2 PSPRS members (not CORP or EORP) hired between January 1, 2012, and June 30, 2017, and for Tier 3 members who will be hired on or after July 1, 2017. For more information, please visit PSPRS’s web site at http://www.psprs.com/.

• Public Safety Personnel Retirement System (PSPRS), Corrections Officer Retirement Plan (CORP), and Elected Officials’ Retirement Plan (EORP): During the 2017 legislative session, several pension reforms affecting PSPRS, EORP and/or CORP were passed and signed into law. For more information about these changes, please visit PSPRS’s web site at http://www.psprs.com/.

Any specific retirement-related questions should be referred to the applicable retirement system.


State and Federal Employees Exempt from New Arizona Earned Paid Sick Leave Law: (Posted 06/12/2017)
As you may have been hearing in the news, beginning July 1, 2017, the new Arizona earned paid sick leave law goes into effect. Last November, Arizona voters approved Proposition 206, The Fair Wages and Healthy Families Act, which increased Arizona’s minimum wage to $10.00 per hour and requires companies in Arizona to provide their employees with earned paid sick time.The State of Arizona and the federal government were specifically exempted from these new provisions.

Although the new law does not apply to state employees, the State already provides a generous leave plan for full-time and most part-time employees which is greater than what is required by Proposition 206. To view your total compensation, which provides the value of your annual (vacation) and sick leave, log into YES, select “Pay” and then click on the “Total Compensation” tab.

If you have any questions regarding leave eligibility, accruals or usage, please contact your agency Human Resources Office.


Tax Form 1095-C Mailed to Employees’ Homes: (Posted 02/03/2017)
The Affordable Care Act (ACA) requires certain employers, including the State of Arizona, to offer health insurance to full-time employees and their dependents, and to provide a Form 1095-C to applicable employees. 1095-C forms for the 2016 tax year have been mailed to employees’ home addresses, so you may have already received your form, or you should receive it within the next few days.

If you have questions about your Form 1095-C, or if you believe you should have received a 1095-C but did not, please contact the Benefits Services Division at 602-542-5008 or benefitsissues@azdoa.gov. For more information about the ACA, visit the Benefits Services Division at www.benefitoptions.az.gov and then click the Affordable Care Act link. Any tax related questions should be directed to your personal tax advisor.


New Calendar Year Information – January 2017: (Posted 01/23/2017)
Important information and reminders regarding the new benefits plan year and 2016 W-2s are provided below:

Employee Benefits – Any changes you made to your benefits during the annual open enrollment period became effective January 1, 2017. Employees should log into YES to review their paychecks to confirm deductions are being processed correctly. For more information regarding the 2017 benefits plan year, click here.

• 2016 W-2s – Employees who consented to receive their W-2 online should have already received an email notification that their W-2 was available. Employees who have not consented to receive their W-2 online will be mailed their 2016 W-2 by January 31, 2017. Any duplicate W-2s that are needed will be available via the YES website starting February 1, 2017. If you have any questions about your W-2, please contact your agency payroll office.


ETE Email Reminders : (Posted 01/09/2017)
ETE emails to remind employees to enter and submit their time have erroneously gone out today, earlier than the typical schedule, due to a technical issue. Employees could have received multiple email reminders to enter ETE. Employees can enter and submit time now or they can disregard the emails and enter and submit their ETE timesheet later in the week according to agency prescribed timelines. HRIS is aware of and working to resolve the issue.


Password Reset (Updated and re-posted 9/2016)
In April 2016, HRIS implemented new security requirements for passwords and a password reset self-service feature. If you are unable to login to HRIS, MAP or YES, please reset your password here.


Cyber Safety Awareness
YES is the State’s Web Based Portal that allows you as an employee the ability to view and maintain your employee data. This system can be accessed anywhere an internet connection exists – from a home computer, laptop or public computers at the library. The State of Arizona takes many precautions to ensure the data stored in YES is guarded against attacks from hackers and cyber criminals. It is your responsibility outside of the workplace to ensure the computers you are using to access YES are protected from such attacks as well. Cyber criminals employ tools such as Keyloggers which monitor the keys typed in and can easily retrieve User IDs, passwords and other information a user may not wish others to know about. Click here to learn how you can reduce your chances of falling victim to such attacks.

 

 

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