How To Begin
To determine if sponsoring an intern is the right choice for you, ask yourself the following questions:
If you answered yes to all of these questions then you are ready to sponsor an intern!
Sponsoring An Intern
Step 1: Determine if sponsoring an intern is right for your agency (see questions above)?
Step 2: Determine the best time to hire an intern using the table below.
Intern Start Date Recruiting Time Frame Summer: starting May/June March – May Spring: starting January/February November – January Fall: starting August/September June – August
Step 3: Determine the scope of work or project/assignment the intern will be working on. Complete the Sponsor Request Form (located on the website and at the end of this document) and return it to firstname.lastname@example.org.
Step 4: When contacting the ADOA internship coordinator to post the job announcement, specify preferred colleges and universities.
Step 5: An ADOA internship coordinator will screen all candidates based on the job requirements outlined in the Sponsor Request Form, including these basic requirements:
- Minimum of 2.75 GPA
- Currently enrolled in a college or university
- Taking a course of study relevant to the internship openings
Step 6: At the discretion of the sponsor, an ADOA internship coordinator can phone screen candidates, set up interviews, and extend a final offer.
Roles And Responsibilities
A sponsor’s role is shaping the intern’s perception of state government. The state agency’s image on campus, either positive or negative, will be reflected by the intern’s experience.
The role of a sponsor is critical to the value of a student’s internship experience. Having an intern is a time commitment. The ideal sponsor should be achievement oriented, highly motivated, and a leader capable of providing on-going and timely feedback regarding performance.
A sponsor is responsible for the following:
Interns are very different from regular employees, and since training is a primary variable of the internship experience, training will be facilitated for both the intern and the sponsor. Sponsoring an intern is a unique opportunity combining teaching with mentorship and guidance; therefore, sponsors are encouraged to sign up for the Sponsor Workshop facilitated by the Arizona Department of Administration (ADOA). This proactive workshop is designed to assist sponsors with the overall intern process including administration, supervision, motivation, and evaluation to ensure proper learning and project completion.
At the end of the assignment, the sponsor will evaluate the intern’s performance. The Intern Performance Evaluation form must be completed and returned to an ADOA Intern Coordinator.
Preparing For Your Intern
If your intern’s start date is at least a month or more after the acceptance of the internship offer, it is important to maintain communication. Depending on the time gap between offer acceptance and actual start date, you will want to check in with your intern at least monthly with something as simple as a quick courtesy email or to provide general information, if appropriate. This promotes goodwill with the intern while easing the anticipated stress of starting a new program.
1 Month Prior To The Intern’s Arrival
Review the project expectations with key department and division stakeholders – those who will be directly involved with the intern – to ensure expectations are clearly set and understood.
2 Weeks Prior To Intern’s Arrival
Managing The Intern Process
The following timeline may be a useful guide to help you manage the intern process:
Throughout The Internship
Encourage the intern’s development and learning by allowing participation in events facilitated by your agency, division, and ADOA internship coordinators.
Conclusion Of The Internship